IWM Regional Agency Releases RFP

San Benito County Integrated Waste Management Regional Agency

RFP for Franchised Collection Services for Recyclables, Organics and Solid Waste for the County of San Benito, City of Hollister, and City of San Juan Bautista (San Benito County Integrated Waste Management   

         

Regional Agency Members)

 

Thank you for your interest in the San Benito County Integrated Waste Management Regional Agency (Regional Agency) RFP for franchised collection services. Please check this home page regularly for any updates on the RFP process. RFP addendums will be posted to this site.

 

All communications regarding this RFP should be made through Kevin McCarthy of CSG Consultants, the Regional Agency’s consultant, by email at kevinm@csgengr.com or via phone at 650-248-7440. If you are interested in receiving updates on the RFP process please email Mr. McCarthy at the email address provided above. The current schedule for this RFP process can be found below.

 

Milestones*

Date

REGIONAL AGENCY releases RFP

Aug. 29, 2017

R.S.V.P deadline for pre-proposal meeting by 3 p.m.

Sept. 6, 2017

Deadline to submit written questions and comments by 3 p.m.

Sept. 13, 2017

Mandatory pre-proposal meeting at 10 am at County Administration Office, 481 4th Street, Hollister. Board of Supervisors Chambers.

Sept. 20, 2017

Deadline to submit additional written questions by 3 p.m.

Sept. 27, 2017

REGIONAL AGENCY will issue: response to written questions, summary of responses provided at the pre-proposal meeting, and RFP addendum if necessary.

Oct. 11, 2017

Proposals due by 3 p.m.

Nov. 14, 2017

REGIONAL AGENCY requests clarification of proposal information

Dec. 1, 2017

Proposer public presentations to RA Members. Presentations limited to non-cost information only (i.e., qualifications and technical proposal only). Location TBD.

Dec. 2017

Evaluation committee conducts interviews with one or more proposers

Dec. 2017

Selection committee recommends contractor

Jan. 2018

Evaluation/Selection committee conduct and complete negotiations with contractor

Jan./Feb. 2018

RA Member governing bodies approve contract award

Feb./March 2018

Contractor commence providing services

July 1, 2018**

     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* Note that the REGIONAL AGENCY may modify this schedule as needed.

 ** Collection services may be initiated later if a short-term extension of the Franchise Agreement is needed and approved.

 

Please note there is a mandatory pre-proposal meeting scheduled as follows:

Mandatory pre-proposal meeting at County Administration Office,  481 4th Street, Hollister. Board of Supervisors Chambers.

September 20, 2017

10:00 am

 

 

 

Attendees are required to RSVP for the meeting by 3 pm on September 6th. Questions regarding the RFP can also be submitted in advance of the pre-proposal meeting and are due electronically to Mr. McCarthy by 3 pm on September 13th.

 

RFP DOCUMENTS

RFP FOR FRANCHISED COLLECTION SERVICES FOR RECYCLABLES, ORGANICS, AND SOLID WASTE

PROPOSAL RECEIVED SBC IWMRA 111417

 

RFP Attachments

RFP Attachment 1: JPA Agreement and Cost Sharing Agreement

RFP Attachment 2: New Franchise Agreement for Collection Services (Franchise Agreement)

RFP Attachment 3: List of RA Members Facilities and Public Receptacle Location

RFP Attachment 4: Proposer Code of Conduct

RFP Attachment 5: Franchise Fee Payment Details, Diversion Rates and Service Data

RFP Attachment 6: Operating Statistics and Collection Route Data

RFP Attachment 6_Route Maps

RFP Attachment 7: Current Rates

RFP Attachment 8_CBA Agreement_clerical

RFP Attachment 8_Current CBA Wage and benefits

RFP Attachment 8_CBA Agreement_drivers and mechanics

RFP Attachment 9: Cost Proposal Forms

RFP Attachment 9_San Benito County Proposal Cost Forms_Organic Material Options

RFP Attachment 9_San Benito County Proposal Cost Forms Update-11-2-17

RFP Attachment 9_San Benito County Proposal Cost Forms_Organic Material Options Updated 11-2-17

RFP Attachment 10: Anti-Collusion Affidavit

 

FRANCHISE AGREEMENT ATTACHMENTS (PARTIAL)

FA Attachment B: RA Member Community Events Schedule

FA Attachment L: ARTICLE III. SOLID WASTE AND RECYCLABLES COLLECTION_SBC

FA Attachment L: Ordinance 749 dated 122701

 

ADDENDUM DOCUMENTS

ADDENDUM #1_final_091817

ADDENDUM #2_final_100417

ADDENDUM #3_final_110317

Addendum 1_Attachment 1_YW Routes

Copy of Attach 2_Public Event Details

Copy of Attach 3_Revised RFP Attachment 3_RA Member Facilities